Managing folders

Folder Permission

See how to control access rights for folders so only selected teammates can access certain folders. A. What level of permissions can I set?  Currently permissions can only be set at the top level folder . All subfolders will follow the permission settings of the top level folder.  For each folder, you can select to share it with  (1) Everyone on your team  (2) Only yourself  (3) Selected teammates only  With two different levels of access right: (1) Read & Modify (i.e. they can modify everything in this folder, including updating permissions) (2) Read-only B. Can I set someone as read-only for ALL folders easily?  If you want someone to have read-only right for ALL folders, instead of needing to change the settings in each individual folder one by one, you can set his/her  user role  to "read-only" (user role is on account level, so they will have read-only right for all folders that they have access).  C. How to set folder permission  Click on the  more  button (the three dots button) on a top level folder  Select  Edit permission Then choose the settings that you prefer * The Read-only option won't be clickable if you already set "Everyone" to have "Read & Modify" right. If you want to set someone as "Ready-only", first change the "Read & Modify" right to "Only me" or "Only selected teammates" D. Folder permission indicators on Slack  For folder selection when creating content directly on Slack, there will be an emoji in front of each folder to indicate the permission level:  🔒= only you  👥 = selected teammates only  🏬 = team accessible 

Last updated: 3 months ago

Move pages or content between folders

Method 1: Simple drag and drop 1. On the folder list view or search result view, simply drag and drop the Page into the desired folder Method 2: Use the "Move to..." option 1. On the folder list view or search result view, click on the  more  button (the three dots at the end of the item)  2. Select  Move to... 3. Then select the folder or subfolder that you want to move the item into 

Last updated: 4 months ago

How to create folders or subfolders

A. Create a top level folder  To create a parent folder,  1. Hover over the section title  FOLDERS then click on " ADD TOP-LEVEL FOLDER " 2. You can then set the folder name, description and access right for the folder (see Folder Permission ). ro B. Create a subfolder  To create a subfolder,  1. Hover over the folder that you want to create a subfolder in  2. Click on the ... for more options 3. Select Add sub-folder 4. You can then set the folder name and description. Currently access right can only be set at the top level folder (see Folder Permission ).

Last updated: 4 months ago

Rearrange, rename or delete folders

A. Rearrange folders 1. Simply hover over the folder that you want to move to another place 2. Look for the drag and drop icon (the up and down arrows icon) at the end of the folder name 3. Simply drag the folder to the desired place * To change its folder level, drag the folder left or right - e.g. If you want the folder Demo resources to become a subfolder of User onboarding , then simply drag it below User onboarding and drag the folder slightly to the right so the folder level will go one level down) B. Rename a folder  1. Hover over the folder that you want to rename  2. Click on the pencil icon  3. Update the folder name and click  save C. Delete a folder ** Important ** If you delete a folder, all items in that folder and its subfolders will be deleted and the action CANNOT be undone. So we suggest you move all items to another folder before deleting a folder.  1. Hover over the folder that you want to rename  2. Click on the pencil icon  3. Click Delete  

Last updated: 3 months ago